From the early years of this new century, much has changed in the use of technology. 
The electronics has stormed into our personal habits with services and innovative functions. Even business operations has radically changed.Relationships with customers and suppliers. The way of working in every sector and expertise has become, with cross-acceptance on the part of almost all of the individuals.

Today we have all types of information, manage your account, booking services and more on the move, via smartphones is a common practice and is an integral part of everyday life. commonly used tools in the recent past have become obsolete rapidly. Who still consults the telephone directory to search for a number?

In companies and increase the growth of computers and servers today allow the storage of high volumes of information at low cost.

The computing capabilities of computers, the use of the Web as a market widening tool, e-mail, and many similar products have radically transformed the way people work.

For this, also a software for the Document Management which had the primary purpose of storing in a more or less static mode information, in recent years has constantly evolved adding new features and apertures in the world WEB.

Use software for Document Management it should not and can not be understood as a mere repository, where to deposit a document and then search for it. But must allow the most advanced iterations. For example a flow of approval of a vendor invoice.

Archiving on server folders, or even with cloud services repository (eg. Dropbox), poses logical limits to the documents processed. It risks a redundancy, or to close in subfolders that are created by various users, with obvious difficulty of management, retrieval and sharing.

Today a good software should be able to categorize the various contents or automatically by the company management through a user manually loaded.

The information generally differ for multiple purposes and accessibility. Must be made ​​accessible to people, groups, entire organizations or simply posted on the web. This requires a careful assessment of the safety and inviolability, from single document up to the entire document management system. This should be done transparently to the user using the tools made ​​available through previously set rules and permits. 
It is therefore necessary a management geared to a wide dynamism and flexibility of direct parameterization by the figures for the maintenance of the GED.

Today the Electronic Document Management must allow full integration with both the corporate world that with the outside (departments, clients, suppliers, prospects, Web, etc.).

It is therefore necessary to tackle the project for inclusion or revision of a document solution bearing in mind that the digital document is something more consists of a simple piece of paper, as sometimes you want to believe.

The design and operation must take into account the many extensions and ways of use of the electronic document. 
The consultation, sharing, legal hold, the Fattuta PA, the PEC. They are just a few characteristics that differentiate the case studies that define the life of the document.